Side events

Terms of Reference for the organization of Side-events 

I. GENERAL PROVISIONS 

1.      Organizers: The Conference is open for the organization of Side-events. Side-events may be organized by all interested parties: UN agencies, international, national government and non-governmental organizations, financial institutions, academia, private sector, civil society organizations and others.

2.      Subject: Subject of the Side-events should comply with overall thematic sessions of the High-Level Conference on International Year of Glacier Preservation and/or be related to climate impacts on glacier dynamics, indigenous knowledge for glacier management, financing for glacier preservation initiatives, resilience strategies for glacier-dependent communities, water management and transboundary cooperation.

3.        Timeframes: Side-events will be held on May 29th, with available time slots from 9:00 AM to 12:00 PM and 2:00 PM to 5:00 PM.

4.        Contacts: Parties interested in organizing a Side-event during the conference are requested to complete the online registration form provided below. For all other queries regarding Side-events, please contact Ms. Zebuniso Muminzoda, the Side-event Coordinator, via email at muminzade.zebo@gmail.com or by telephone at +992 93 040 22 26.

II. The Secretariat of the Conference

5.          The Secretariat shall render the following assistance to interested parties in the organization of Side-events:

-   Assist participants of Side-events in obtaining VISAs;

-   Arrange pick-up and drop-off services to the participants of the Side-events between the airport and their hotels;

-  Arrange transportation to the participants of Side-events between their hotels and the conference venue;

-  Invite participants of Side-events to the reception organized by the Government of Tajikistan.

III. Organizers of the Side-events  

6.          Organizers of the Side-events are responsible for arranging the following:

-  Develop the program of their respective Side-events in compliance with priority themes of the conference within indicated timeframes;

-   Invite and ensure participation of key speakers and other participants of their Side-events;

-   Arrange room to conduct Side-events in the aforementioned timeframes;

-  Arrange simultaneous translation of the Side-event for participants, including interpreters and the required translation equipment;

-   Arrange equipment for PowerPoint presentations;

-   Summarize the results of the Side-event and provide a brief report to the Secretariat;

-   Cover all other expenses related to arranging the Side-events, apart from the assistance provided by the Secretariat mentioned in point 5 of this guideline.

REGISTER HERE